Vendor Application & Information


If you encounter any difficulty submitting the application please contact us at utahwinterfairvendors@gmail.com

Thank you for your interest in being a vendor at the Goblin Masquerade and Marketplace.  We are committed to providing the best vendor experience we can. One of the ways we do this is to be very careful about the mix of products.

We do have some particular requirements we want our vendors to be aware of:  we do require you to decorate your booth in a fantasy theme ; you/any staff MUST be in some sort of costume.   Your booth must be open and staffed both days of the event.
 

Submitting an application does not guarantee placement.  Qualified applicants may be requested to provide a picture or sketch of their booth setup, products and costuming ideas for staff.  You will be contacted if selected and an invoice for your booth fee will be sent to the email provided in your application. Your space is NOT guaranteed until payment is received. 

Application process:
We do not use a "first come, first served" process. We select vendors based on fit with event and type of products.  Applications will be considered on a case by case basis. This is likely to be a smallish event, so we won't have space for many vendors. We also want to provide as  good a patron/vendor ratio  as we can.

Prices for booths are as follows and includes space and  possibly access to electricity only.  No furnishings included. 








    Vendor Application

    Contract Terms - Please Read

    All booths, tables and carts are to be decorated in a manner representative of the Utah Winter Faire vision for this event.  Themes can include but are not limited to Steampunk, Renaissance/Medieval, Pirate, Fantasy, Anime.  All vendors and booth help are to be in costume throughout the Faire.  This is a family event and all costumes  and wares should be a G rating. Failure to decorate or be in costume will result in vendor being asked to leave the event, and forfeit your booth fee.   If you need advice or information on costuming/decorating we are happy to help. 

    Payment:  After acceptance of your application a Square invoice will be sent to the e-mail address you supplied.  Square accepts all major credit cards; you do not need to have an account to pay the invoice.   Though Square is the preferred method of payment we will accept Paypal, checks or money orders on a case by case basis.  No cash payments will be accepted.

    All items  offered for sale should be quality goods. Artisan wares are very welcome as are other goods not produced by the vendor. We do not accept mass produced, low quality plastic items such as would be found at a dollar or discount store. At our discretion, we can ask that items be removed from your inventory if they are not in keeping with our quality, theme and age policies.

    Upkeep of vendor booths is the responsibility of the vendor. Trash should be placed in receptacles provided on a regular basis.

    Event insurance is not mandatory but is highly encouraged.   Vendors are solely responsible for any and all damages caused by the operations of their booth to the building, grounds, property of other vendors and/or all third parties, including customers purchasing wares from the booth. The organizers are not responsible for any damages  sustained by vendors  in any manner.

    Food vendors are required to abide by all rules and regulations from any government entities as well as having the proper documentation and licensing.

    Vendors are responsible for all sales tax collections and remission to the Utah State Tax Commission. 
    Temporary Events sales tax  forms will be distributed at check-in.

     Booth fee covers only space and possibly power. Power may be available for each  vendor space.  Power strips are required for vendors with multiple power cords.  There is no pipe and drape provided.

    Security: The Event Center is securely locked down at close. We will have our own Faire security on site during the day.  We do not guarantee prevention of loss of goods or revenue.  Please secure your valuable products and remove all money and cash boxes at close of business.

    Staffing:  Booths, tables and carts are to be staffed at all times during the regular hours of the event, and must be open for both days of the Faire.   If you must be away from your booth, and it will be unattended, enlist the help of other vendors or UWF volunteers if available.  Any losses incurred during your absence would be solely your responsibility, regardless.   DO NOT APPLY IF YOU DO NOT INTEND TO BE THERE BOTH DAYS.

    Use of  vendor names and/or photographs:  Vendors and their booth help consent to the use of their name, picture, image of any type, voice or video recording  for purpose of promotional or commercial usage by the organizers.

    Animals:  No animals except service animals are allowed.

    Refund Policy:  Cancellations January 15th, 2022 receive full refund. Cancellations by February 1st  received 50% refund. No refunds after February 1st.

    Disclaimer:  The organizers are in no manner or form whatsoever responsible for any failure of the event to be open or operable.

    This is your vendor contract. By indicating your agreement below you agree to be bound and to follow all outlined policies listed.