Booth Pricing


Thank you for your interest in being a vendor at the 6th [2018] Utah Winter Faire. We are committed to providing the best vendor experience we can. One of the ways we do this is to be very careful about the mix of products; diversity is very important.

Submitting this application does not guarantee placement; you are being privately invited to submit your application but your spot is not reserved without payment. Once we open applications to the general public on May 16th the invitation will be void, we will still consider the application (you will not need to reapply) and will do our best to place you.  We have not increased booth prices this year, and we will have fewer booth spaces this year.  Prices for booths are as follows:

Returning Vendor Payments Before May 16, 2018
5x5 Space - $70
10x10 Booth - $175
10 x 20 Booth  $350
10x20 Booth with Blind Corner - $320

Payments After May 15, 2018
5x5 Space - $85
10x10 Booth - $195
10 x 20 Booth $390
10x20 Booth with Blind Corner - $350

Payments After September 16, 2018
5x5 Space - $110
10x10 Booth - $225
10 x 20 Booth $450
10x20 Booth with Blind Corner - $375
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    Vendor Application
    Building 1 will contain the Food Court and Seating for Patrons - we may have a small performance area.
    Building 2 will contain the Stage, Arctic Queen's Throne Room and Wizarding Lab, Vendors and Guilds
    ​Building 3 will contain the Performance Square, Santa, Vendors and Guilds and the Village Green

    Contract Terms - Please Read

    All booths, tables and carts are to be decorated in a manner representative of the Utah Winter Faire vision.  Themes can include but are not limited to Steampunk, Renaissance/Medieval, Pirate, Fantasy, Anime.  All vendors and booth help are to be in costume throughout the Faire.  This is a family event and all costumes  and wares should be a G rating. Failure to decorate or be in costume will result in vendor being asked to leave the event.   If you need advice or information on costuming/decorating we are happy to help. 

    Payment:  After acceptance of your application a PayPal invoice will be sent to the e-mail address you supplied.  PayPal accepts all major credit cards; you do not need to have an account to pay the invoice.   Though PayPal is the preferred method of payment we will accept checks or money orders on a case by case basis.  No cash payments will be accepted.

    All items  offered for sale should be quality goods,  artisan wares are very welcome as are other goods not produced by the vendor. We do not accept mass produced, low quality plastic items such as would be found at a dollar or discount store. At our discretion, we can ask that items be removed from your inventory if they are not in keeping with the Faire's theme and age policies.

    Please NOTE, if you have not included a product line in your application you are not cleared to offer it for sale until you have cleared it. We really, really want to make sure that our vendors do well at the event, and having vendors offer a wide and diverse selection of merchandise is important. If we check your booth and find things not on your application we may ask you to remove them.

    Upkeep of vendor booths is the responsibility of the vendor. Trash should be placed in receptacles provided on a nightly basis.

    Event insurance is not mandatory but is highly encouraged. (We may require proof of insurance from certain types of vendors.)  Vendors are solely responsible for any and all damages caused by the operations of their booth to the building, grounds, property of other vendors and/or all third parties, including customers purchasing wares from the booth. The Faire organizers are not responsible for any damages  sustained by vendors  in any manner.

    Vendors are responsible for all sales tax collections and remission to the Utah State Tax Commission. 
    Temporary Events sales tax  forms will be distributed at check-in.

    Power is available for each  standard vendor space.  Power strips are required for standard vendors with multiple power cords.  Food vendors will need to discuss power needs with event management well in advance of the Faire.

    Security: Legacy Event Center will have staff on site during the night. We will have our own Faire security on site during the day.  We do not guarantee prevention of loss of goods or revenue.  Please secure your valuable products and remove all money and cash boxes at close of business.

    Staffing:  Booths, tables and carts are to be staffed at all times during the regular hours of the Faire.   If you must be away from your booth, and it will be unattended, enlist the help of other vendors or Faire volunteers if available.  Any losses incurred during your absence would be solely your responsibility, regardless.  

    Use of  vendor names and/or photographs:  Vendors and their booth help consent to the use of their name, picture, image of any type, voice or video recording  for purpose of promotional or commercial usage by the organizers.

    Morning Meeting:  We will be holding brief morning 'notes' meetings with the vendors  just prior to opening.  Please set aside 15-20 minutes before opening for these meetings.  A representative from each vendor  is required to be in attendance. We promise to keep these as brief as possible.

    Animals:  No animals except service animals are allowed.

    Refund Policy:  Cancellations by September 30th receive full refund. Cancellations by October 30th  received 50% refund. No refunds after October 30th.

    Disclaimer:  The organizers are in no manner or form whatsoever responsible for any failure of the event to be open or operable.

    This is your vendor contract. By indicating your agreement below you agree to be bound and to follow all outlined policies listed.