Vendor Application & Information

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If you encounter any difficulty submitting the application please contact us at utahwinterfairvendors@gmail.com

Thank you for your interest in being a vendor at the 7th [2019] Utah Winter Faire.  This year's theme is The Year of the Snow Gryffin. We are committed to providing the best vendor experience we can. One of the ways we do this is to be very careful about the mix of products; diversity is very important to us. 
We are full for bath related vendors. Full on wood-related vendors. Full for sword/blade vendors.

We do have some particular requirements we want our vendors to be aware of:  we do require you to decorate your booth in a Winter theme (not necessarily Christmas), you/any staff MUST be in some sort of costume. We are a three day event, Friday through Sunday.  Your booth must be open and staffed for all three days of the Faire.
We currently have 12 5x5 spaces and 8 10x10s  for merchandise vendors (can convert a couple of 10x10s into a 10x20 space.
We have openings for 3 food vendors.
No BBQ, no traditional Faire food (hamburgers, hots dogs, nachos, etc.)
Prefer Ethnic food such as Asian, Mexican, Greek
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Submitting an application does not guarantee placement.  Qualified applicants may be requested to provide a picture or sketch of their booth setup, products and costuming ideas for staff.  You will be contacted if selected and an invoice for your booth fee will be sent to the email provided in your application. Your space is NOT guaranteed until payment is received. 

Application process:
We do not use a "first come, first served" process. We select vendors based on fit with the Faire and type of products. We are in the second of our selection periods,  June 16th  to July 16th.  Booth fees are 5 x 5" $90, 10x10 $220, and 10x20 (2 only) $440. Applications will be considered during those this time and accepted vendors notified.  If we have any openings after this round, applications will be considered on a case by case basis. We sell out booth space every year and always have a waiting list for any cancellations that may occur.

Prices for booths are as follows and includes space and access to electricity only.  No furnishings included.  Tables and chairs are available for rent at nominal prices.

Booth Fees May 16th-June 15th, 2019
5x5 Space - $80
10x10 Booth - $185
10 x 20 Booth $370 (only 2 available)

Booth Fees June 16th-August 1st, 2019
5x5 Space - $95
10x10 Booth - $220
10 x 20 Booth $440 (if any are available)

Booth Fees After August 1st, 2019
5x5 Space - $110
10x10 Booth - $240 
10 x 20 Booth $480 (if any are available)



    Vendor Application
    Building 1 will contain the Food Court only.
    Building 2 will contain the Stage, Arctic Cove/Wizard's Lab, Vendors and Guilds
    ​Building 3 will contain the Arena, Winter Wishing Well, Vendors, Guilds and Children's Area (Village Green)

    Contract Terms - Please Read

    All booths, tables and carts are to be decorated in a manner representative of the Utah Winter Faire vision.  Themes can include but are not limited to Steampunk, Renaissance/Medieval, Pirate, Fantasy, Anime.  All vendors and booth help are to be in costume throughout the Faire.  This is a family event and all costumes  and wares should be a G rating. Failure to decorate or be in costume will result in vendor being asked to leave the event, and/or not being accepted in subsequent years.   If you need advice or information on costuming/decorating we are happy to help. 

    Payment:  After acceptance of your application a PayPal invoice will be sent to the e-mail address you supplied.  PayPal accepts all major credit cards; you do not need to have an account to pay the invoice.   Though PayPal is the preferred method of payment we will accept checks or money orders on a case by case basis.  No cash payments will be accepted.

    All items  offered for sale should be quality goods. Artisan wares are very welcome as are other goods not produced by the vendor. We do not accept mass produced, low quality plastic items such as would be found at a dollar or discount store. At our discretion, we can ask that items be removed from your inventory if they are not in keeping with the Faire's  quality, theme and age policies.

    Upkeep of vendor booths is the responsibility of the vendor. Trash should be placed in receptacles provided on a regular basis.

    Event insurance is not mandatory but is highly encouraged. (We may require proof of insurance from certain types of vendors.)  Vendors are solely responsible for any and all damages caused by the operations of their booth to the building, grounds, property of other vendors and/or all third parties, including customers purchasing wares from the booth. The Faire organizers are not responsible for any damages  sustained by vendors  in any manner.

    Food vendors are required to abide by all rules and regulations from any government entities as well as having the proper documentation and licensing.

    Vendors are responsible for all sales tax collections and remission to the Utah State Tax Commission. 
    Temporary Events sales tax  forms will be distributed at check-in.

     Booth fee covers only space and power. Power is available for each  vendor space.  Power strips are required for vendors with multiple power cords.  There is no pipe and drape provided. If needed, you can rent tables and chairs for the event from us.

    Security: Legacy Event Center will have staff on site during the night. We will have our own Faire security on site during the day.  We do not guarantee prevention of loss of goods or revenue.  Please secure your valuable products and remove all money and cash boxes at close of business.

    Staffing:  Booths, tables and carts are to be staffed at all times during the regular hours of the Faire, and must be open for all 3 days of the Faire.   If you must be away from your booth, and it will be unattended, enlist the help of other vendors or Faire volunteers if available.  Any losses incurred during your absence would be solely your responsibility, regardless.   DO NOT APPLY IF YOU DO NOT INTEND TO BE THERE ALL 3 DAYS.

    Use of  vendor names and/or photographs:  Vendors and their booth help consent to the use of their name, picture, image of any type, voice or video recording  for purpose of promotional or commercial usage by the organizers.

    Morning Meeting:  We will be holding brief morning 'notes' meetings with the vendors  just prior to opening.  Please set aside 15-20 minutes before opening for these meetings.  A representative from each vendor  is required to be in attendance. We promise to keep these as brief as possible.

    Animals:  No animals except service animals are allowed.

    Refund Policy:  Cancellations by September 30th receive full refund. Cancellations by November 1st  received 50% refund. No refunds after November 1st.

    Disclaimer:  The organizers are in no manner or form whatsoever responsible for any failure of the event to be open or operable.

    This is your vendor contract. By indicating your agreement below you agree to be bound and to follow all outlined policies listed.